During the quoting period of an RFQ, you may wish to correspond with your vendors, either directly or by sending an addendum or notice to tendering vendors.
A notice to all tenderers allows you to send a general update to all tenderers and does not require receipt acknowledgment by the vendor.
To send a notice to all tenderers:
An addendum is a formal update to the RFQ, which may include the distribution of new or updated documents. Addendums require receipt acknowledgment by the vendor.
To send an addendum to tenderers:
If you are uploading a revision to an original document, be sure to select the original document name from the drop-down menu. If you are uploading a new, distinct document, select New Document (Not a Revision) from the drop-down menu.
To view if a vendor has acknowledged the addendum, navigate to the Communications tab, and select the relevant addendum from the list. The status will show as Confirmed if the vendor has acknowledged receiving the addendum, or Pending if the vendor is yet to acknowledge the addendum.
Vendors may send you a Request for Information (RFI) or reply to any notice or addendum sent during the RFQ period. The originator of the RFQ will receive email notification of correspondence from vendors.
To view and reply to an RFI:
Your reply to an RFI will appear in a messenger-style interface. You can continue to correspond with the vendor and all messages will be shown in this thread.
Your replies will only be sent to the vendor who sent the RFI. If information needs to be available to all vendors, it is best to use the Notice to All Tenderers or Addendum features.
Check out our blog post How Felix supports transparent vendor communication during tendering for tips on keeping vendors informed.